What Documents Do You Receive for Your Company?

The package of documents you receive upon registering a company is proof of the legality of your business and guarantees that it is legitimate. A correctly formatted package of company documents is the first thing that regulatory authorities may ask you to present. Obtaining it on your own can be quite challenging, especially since each state has its own requirements; that is why it is important to choose a reliable intermediary company to do this quickly.

In each state, not only do the forms of documents differ significantly, but so does the minimally required package. Moreover, registration documents also look quite different. The law on electronic document circulation has long been adopted in the USA. All documents are generated only in electronic form, as a file in Adobe PDF format. You will hardly find colored forms with red or gold seals and red ribbons anywhere now.

We will discuss the documents you will receive when you register your business in the state of Nevada.

After the registration documents are issued, information about the company is entered into the state secretary's database.

This fact is very convenient because:

• It allows authorized regulatory organizations to quickly verify the company;
• It eliminates the need to carry registration and other company documents with you when visiting, for example, banking institutions;
• It significantly saves your time.

By the way, there is currently no need for a “Certificate of Good Standing” because the state secretary's website always provides information about the company's status and the current list of its directors.

Main Documents You Will Receive When Registering a Company in Nevada

There are only three of them.

1. Corporate Chapter. Certificate of Registration of the Company;
2. Articles of Incorporation. Extract from the Company Incorporation;
3. (Profit) Initial List of Officers, Directors, and Resident Agent of (company name). This document includes the so-called “list of officers,” that is, information about the company’s president, treasurer, and secretary, as well as details about the director and local agent of the company.

Let’s look at each of these documents in a bit more detail.

Corporate Chapter. This document is issued on the official letterhead of the state secretary and is certified with the appropriate seal of the state. It states that a certain company, with its name specified, was registered on a certain date, as confirmed by the Certificate of Incorporation. This is also referred to as a “registration certificate,” “certificate of registration,” etc. It is important to note that you can order and print as many copies of the Corporate Chapter and Certificate of Incorporation as you want.

Furthermore, no later than the first day of the month following registration, after receiving these documents, you must hold a so-called shareholders' meeting where it is necessary to elect a board of directors, appoint a President, Secretary, Treasurer, and at least one director of the company. All these individuals will be listed in a special form — (Profit) Initial List of Officers, Directors and Resident Agent of (company name). This form must be sent to the state of Nevada for registration. In the future, only the individuals specified in the Form can represent the interests of the company. In case of a potential sale of the company, a new composition is elected at the same shareholders' meeting and also sent to the state secretary for approval.

If desired, the company’s corporate agent can order a “Corporate Book” (“Corporate Kit”) and the company seal. The Corporate Book includes:

• A set of company forms;
• Company bylaws (“By law”);
• A stock registration book;
• A necessary stock package;
• And other documents.

You can order as many copies of the books and seals as you wish.

Articles of Incorporation. Essentially, this is an application for company registration that is submitted to the state secretary.

What Else Needs to Be Done After Receiving the Company Registration Documents

By the law of this state, it is mandatory to obtain a license for conducting business activities. Usually, this is limited to obtaining a general license for all businesses. However, in certain cases, a special license may also be required.

The general license, not to mention the special one, requires meticulous completion of numerous documents, which it is better to entrust to specialists at US Business Services Corp. since even a misplaced comma can result in you not receiving the license. The license also requires the payment of annual fees. Visually, a business license in the state of Nevada looks like this: photo.